Access Control, Inbox & Workflow
Every approval, permission and change traceable to the person who made it.
- Clause 5.3 Organizational roles, responsibilities and authorities
- Clause 7.2 Competence
- Clause 7.5.3 Control of documented information
An EnMS with dozens of contributors needs governance as much as it needs data. This module defines role-based permissions down to the site, module and record level, so an operator, an energy manager and an external auditor see exactly what their role should see and nothing more. Every approval — a document, an action plan, a baseline revision — routes through a personal inbox with the pending items that require that user's decision, replacing the informal email thread with a structured, timestamped workflow. Every create, edit, approval and permission change is written to an immutable audit log with user, timestamp and before/after values, so questions about who changed what, and when, are answered from the system itself rather than from memory.
Granular role-based permissions
Define permissions down to the site, module and record level, so each role sees exactly the data and actions it needs.
Unified approval inbox
Route every pending document, action plan or baseline approval into a single personal inbox instead of scattered email threads.
Configurable approval workflows
Match approval chains — document sign-off, action budgets, baseline revisions — to the organisation's existing management structure without custom development.
Immutable audit log
Record every create, edit, approval and permission change with user, timestamp and before/after values in a tamper-evident audit log.
Delegation and substitute approvers
Assign a temporary substitute approver during leave or absence so pending decisions never stall waiting for one specific person.
User and team management
Manage users, teams and site assignments from one administration screen, with bulk actions for onboarding or offboarding staff.
Contribution of each corrective action to consumption reduction versus baseline
| Savings (MWh) | |
|---|---|
| Baseline | 44,950 |
| Compressed Air | 1,800 |
| Burner | 1,350 |
| HVAC | 600 |
| Actual | 41,200 |
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The figures and charts shown on this website are illustrative sample data used to demonstrate the software's capabilities and do not reflect the actual performance of any organization.
Access is scoped to what each role actually needs, reducing the risk of accidental changes.
Nothing waits for a misplaced email; every pending decision lives in one inbox.
Who approved what, and when, is answered from the audit log, not from memory.
Staff turnover no longer creates a permissions gap or an orphaned pending approval.
Certification auditors can review system governance itself as part of the evidence trail.
Role and permission matrix
Approval inbox activity log
Immutable audit log export
User and site access report
The complete module set
Certification Audit Readiness
Assemble every piece of evidence a third-party ISO 50001 auditor will ask for.
Energy Review & SEU Identification
Break down consumption by source and use, then rank and register significant energy uses.
Energy Baseline & EnPI
Fit regression baselines and calculate normalised EnPIs that survive an external audit.
Talk to an engineer about your specific modules
Not every plant needs all fifteen modules on day one. Tell us your priorities and we'll show you the modules that matter most for your ISO 50001 certification timeline.