Document & Record Management
Every energy record traceable back to the document and clause it evidences.
- Clause 7.5 Documented information
- Clause 7.5.3 Control of documented information
- Clause 9.2 Internal audit (evidence retrieval)
Clause 7.5 requires documented information to be controlled, current and retrievable on demand — a requirement spreadsheets and shared drives satisfy poorly at best. This module centralises EnMS policy, procedure and record documents in a version-controlled library, each with an owner, a review date and an approval status. New or revised documents move through draft, review and approval stages with electronic sign-off, preventing an uncontrolled copy from circulating, while every prior version is retained with a change log describing what changed and why. Scheduled review reminders prevent procedures from silently going stale between audits, and every energy record, calibration certificate or training log can be linked back to the clause and process it evidences, closing the audit chain end to end.
Controlled document library
Store EnMS policy, procedure and work-instruction documents in a version-controlled library with owner, review date and approval status per document.
Document approval workflow
Route new or revised documents through draft, review and approval stages with electronic sign-off, preventing an uncontrolled copy from circulating.
Version history and change log
Retain every prior document version with a change log describing what changed and why, satisfying auditor questions about document evolution instantly.
Scheduled review reminders
Trigger automatic review reminders as each document's scheduled review date approaches, so procedures never silently go stale between audits.
Record traceability to source
Link every energy record, calibration certificate or training log back to the clause and process it evidences, closing the audit chain.
Full-text document search
Search the entire document library by keyword, clause number or tag, retrieving controlled records in seconds during an active audit.
Report Fields
- Energy Carrier
- Time Period
- Site or Production Line
- Unit of Measurement
- Comparison Type
- Aggregation Level
Report Preview
Executive Summary
Consumption Details
Audit Appendices
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The figures and charts shown on this website are illustrative sample data used to demonstrate the software's capabilities and do not reflect the actual performance of any organization.
No uncontrolled copy of a procedure circulates on someone's desktop or inbox.
Auditor questions about who approved what, and when, are answered in seconds.
Calibration certificates and training records stay linked to the clause they support.
A document review that was forgotten is now a system exception, not a surprise.
Certification audits move faster because every record is retrievable on demand.
Controlled document library with version history
Document approval and sign-off log
Scheduled review reminder log
Record-to-clause traceability map
The complete module set
Utility Bill Management & Cost Analysis
Reconcile every energy invoice against consumption and catch tariff errors automatically.
Carbon Footprint & GHG Reporting
Convert metered energy data into Scope 1, 2 and 3 emissions automatically.
Smart Deviation Alerts & Alarms
Get notified the moment consumption deviates from the expected baseline pattern.
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